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REPORT AND RESOLUTIONS
ON ADMINISTRATIVE AND FINANCIAL AFFAIRS
ADOPTED BY THE TWENTY-EIGHTH SESSION OF THE ISLAMIC CONFERENCE OF FOREIGN MINISTERS
(SESSION OF PEACE AND DEVELOPMENT - INTIFIDA AL-AQSA)
BAMAKO, 4-6 RABIUL THANI, 1422H (25-27 JUNE 2001)
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Of the Administrative and Financial Affairs Committee of the 28th ICFM. |
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On the Report of the Twenty-Ninth Session of the Permanent Finance Committee |
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On the Budgets of the General Secretariat and Subsidiary Organs for the Financial Year 2001/2002 |
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On the Regulations of the Finance Control Organ |
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On the Missions undertaken by the Directors of the OIC General Secretariat’s Subsidiary Organs |
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On the Financial Situation of the Organization of the Islamic Conference and its Subsidiary Organs and the application of measures against defaulting States in terms of Arrears and the settlement of contributions |
Report
Of the Administrative and financial affairs committee
Of the Twenty-eighth session of the Islamic conference of foreign ministers
(session of peace and development - intifida al-aqsa)
Bamako, republic of mali
4-6 rabiul thani 1422h (25-27 june, 2001)
1. The Administrative and Financial Affairs Committee of the Twenty-Eighth Session of the Islamic Conference of Foreign Ministers (Session of Peace and Development - Intifida Al-Aqsa), met in Bamako, Republic of Mali, from 4 to 6 Rabiul Thani 1422H (25-27 June, 2001) to consider the Administrative and Financial items of the agenda referred to it by the Conference.
2. At the outset, the Committee constituted its bureau composed of the Member States from which the bureau of plenary session was chosen.
3. The Sessions of the Committee were chaired by Moussa Diakité, Director in the Ministry of Foreign Affairs of the Republic of Mali.
4. The representatives of Member States, the General Secretariat, and the Subsidiary Organs participated in the meeting.
5. The Chairman started the deliberations by welcoming the delegations of the Member States and the representatives of the General Secretariat and wishing them a pleasant stay in Mali. He appealed for delegations’ assistance and cooperation to facilitate the task of the Committee.
6. The Committee discussed the agenda referred to it and agreed to refer for adoption the draft resolutions it took in the plenary session, which are as follows:
(a) Resolution No.1/28-AF on the Report of the Twenty-Ninth Session of the Permanent Finance Committee.
(b) Resolution No.2/28-AF on the Budgets of the General Secretariat and Subsidiary Organs for the Financial year 2000-2001.
(c) Resolution No.3/28-AF on the Work Regulations of the Finance Control Organ.
(d) Resolution No.4/28-AF on the Missions of Directors of Subsidiary Centres of OIC.
(e) Resolution No.5/28-AF on the Financial Situation of the Organization of the Islamic Conference and the Application of Measures Against States Arrears which have not settled their arrears and contributions.
7. The Committee discussed the report of the Third Meeting of the Intergovernmental Group Experts on Considering OIC Administrative and Structural Reforms, held in Jeddah on 5-6 Safar 1422H (28-29 April 2001), and recommended the implementation of its conclusions (OIC/IGEASR/3-2001/REP.1 FINAL).
8. The Committee has asked the Subsidiary Organs to annex detailed budgets as has been done by the General Secretariat.
9. The General Secretariat informed the Committee that, with regard to the IRCICA’s Waqf known as ISAR, it proposed to the Turkish Government the sending of a mission composed of two persons in order to collect all necessary information on this Waqf. The Committee asked the General Secretariat to follow up the matter.
10. Algeria expressed its reservation concerning the contributions to the Subsidiary Organs (Annex 1).
11. At the conclusion of its deliberations, the Committee expressed its appreciation and gratitude to the government of the Republic of Mali for the generous hospitality and excellent facilities provided to ensure the success of the Conference.
12. The Committee expressed its deep appreciation to its Chairman for his excellent steering of the deliberations and the wisdom he showed which had a clear impact on the success of its proceedings.
13. The Committee addressed its thanks to the General Secretariat for the clarifications and explanations it provided and the efforts it exerted to contribute to the success of its proceedings.
Chairman of the Administrative and
Financial Affairs Committee
Moussa Diakité
Note:
Resolution No. 6/18-AF adopted by the 18th ICFM held in Riyadh on 13-16 March 1989 stipulates that the OIC Member States shall be automatically members of Subsidiary Organs.
Reservations of the People’s democratic republic of algeria
With reference to Resolution 5/28-AF on: “the Financial Standing of the OIC and the Enforcement of Measures against States that do not settle their Contributions and Arrears”, the delegation of Algeria reiterates its position of principle as follows:
1. The Algerian delegation makes serious reservations concerning automatic membership to OIC subsidiary organs.
2. Algeria is not a member of the subsidiary organs.
3. By way of consequence, Algeria has no financial obligations vis-à-vis the subsidiary organs. Therefore, it has no arrears to settle.
4. On this basis, the implementation of Resolution 6/27F should be limited exclusively to the organ to which the Member States belong.
Resolution no. 1/28-af
On The report of the twenty-ninth session of the
Permanent finance committee
Having considered the reports of the Twenty-ninth Session of the Permanent Finance Committee (PFC) and the Twenty-first Session of the Finance Control Organ (FCO) on the closing accounts of the General Secretariat and its subsidiary organs for the financial year 1999-2000, and the replies given by the concerned parties on the observations included in those reports:
1. Hails the significant improvement in the General Secretariat of the Organization of the Islamic Conference’s financial performance and the rationalization of expenses, non-occurrence of overspending, and the FCO’s report being free from any observations on the General Secretariat’s budget implementation.
2. Requests the General Secretariat to implement the FCO’s recommendations concerning the New York and Geneva Offices.
3. Requests the subsidiary organs to abide by the recommendations included in the PFC report and the FCO 21st Session report, particularly:
a) Islamic Fiqh Academy, Jeddah.
- Abidance by the recommendation concerning the publication and distribution of its magazine.
b) Islamic Institute of Technology.
- Not to set up funds for any purpose whatsoever except by a decision from the Ministerial Conference.
- Changing the name of the special scholarship fund to “special scholarship account”.
- Inviting the General Secretariat to delegate an expert group to the centre to evaluate the records and asset accounts according to the stipulations in the FCO report.
c) Research Centre for Islamic History, Art and Culture (IRCICA), Istanbul.
- To refrain from drawing from the general reserve account, except after approval from the Secretary General under Article 26 of the OIC Financial Regulations.
- To invite the Secretary General to send representatives for data collection and study of all aspects of the IRCICA Waqf, ak.a (ISAR), in coordination with the Turkish Government, and to report thereon to the Twenty-Ninth Islamic Conference of Foreign Ministers.
Resolution no. 2/28-af
On The budgets of the general secretariat And subsidiary organs for the financial Year 2001/2002
Having considered the budget proposals submitted by the General Secretariat and its Subsidiary Organs for the Financial Year 2001/2002;
Pursuant to the recommendations of the Twenty-ninth Session of the Permanent Finance Committee on the budgets of the General Secretariat and the Subsidiary Organs for the Financial Year 2001/2002;
1. Adopts the budgets of the General Secretariat and its Subsidiary Organs for the Financial Year 2001/2002 as indicated hereunder, which are to be totally financed from the mandatory contributions of the Member States in accordance with the Charter and the Financial Regulations:
i) OIC General Secretariat - US$11,372,000
Code |
Chapter |
US Dollars |
|
1000 |
Staff Emoluments |
8,628,000 |
|
2000 |
Recurrent Expenses |
1,400,000 |
|
3000 |
Acquisition and Renewal of Assets |
122,000 |
|
4000 |
Programmes of Activities |
1,222,000 |
|
|
Total |
11,372,000 |
ii) Islamic Fiqh Academy, Jeddah - US$1,650,000
Code |
Chapter |
US dollars |
|
1000 |
Staff Emoluments |
1,115,000 |
|
2000 |
Current Expenses |
210,000 |
|
3000 |
Studies, Research and Investigations |
230,000 |
|
4000 |
Acquisition and Renewal of Assets |
40,000 |
|
5000 |
Expenses of Meetings of the Committees of the Departments and the Bureau |
30,000 |
|
6000 |
Expenses for Meeting of Annual Session. |
25,000 |
|
|
Total |
1,650,000 |
iii) Statistical, Economic and Social Research and Training Centre for Islamic Countries, Ankara - US$ 2,000,000
Code |
Chapter |
US dollars |
|
1000 |
Staff Emoluments |
1,202,000 |
|
2000 |
Current Expenses |
277,000 |
|
3000 |
Acquisition and Renewal of Assets |
78,000 |
|
4000 |
Conferences and Meetings |
184,120 |
|
5000 |
Programme of Activities |
258,880 |
|
|
Total |
2,000,000 |
iv) Islamic Institute of Technology Dhaka - US$ 2,200,000
Code |
Chapter |
US dollars |
|
1000 |
Salaries and Emoluments |
1,160,000 |
|
2000 |
Current Expenses |
220,000 |
|
3000 |
Scholarships |
630,000 |
|
4000 |
Official Conferences and Meetings |
50,000 |
|
5000 |
Acquisition and Renewal of Assets |
140,000 |
|
|
Total |
2,200,000 |
v. Research Centre for Islamic History, Art and Culture, Istanbul - US$ 2,230,000
Code |
Chapter |
US dollars |
|
1000 |
Salaries and Emoluments |
1,312,000 |
|
2000 |
Current Expenses |
191,000 |
|
3000 |
Acquisition and Renewal of Assets |
122,000 |
|
4000 |
Conferences and Meetings |
111,000 |
|
5000 |
Programme of Activities |
494,000 |
|
|
Total |
2,230,000 |
vi. Islamic Centre for the Development of Trade, Casablanca. - US$ 1,172,214
Code |
Chapter |
US dollars |
|
1000 |
Salaries and Emoluments |
315,000 |
|
2000 |
Current Expenses |
170,000 |
|
3000 |
Acquisition and Renewal of Assets |
100,000 |
|
4000 |
Conferences and Meetings |
90,900 |
|
5000 |
Programme of Activities |
496,314 |
|
|
Total |
1,172,214 |
2. Authorizes the Secretary General to make transfers, as the need be, from one chapter to another of the budget of the General Secretariat for the Financial Year 2001/2002, in accordance with Article 40 of the OIC Financial Regulations.
3. Urges the Member States to pay their mandatory contributions to the budgets of the General Secretariat and the Subsidiary Organs for the financial year 2001/2002 as well as their arrears of contribution so as to enable these Organs to carry out their tasks.
Resolution no.3/28-af
On The regulations of the finance control organ
Having considered the Draft Regulations of the Finance Control Organ, as per Annex to this Resolution.
Having considered also the report of the Twenty-ninth Session of the Permanent Finance Committee, held in Jeddah from 29 Dhul Hijja 1421H to 2 Muharram 1422H (24-27 March 2001).
1. Adopts the Regulations of the Finance Control Organ which shall be applied as of 1st July 2001.
Rules of procedure For the Finance control organ (fco)
Article One: FCO Composition:
1. With due regard to Article 81 of the Financial Rules and Regulations of the Organization of the Islamic Conference, each FCO Member State shall be represented by a maximum of two Chartered Accountants among those serving in their respective governmental finance control authorities.
2. Due consideration shall be given to the standing membership of the Headquarters State and to the principle of equitable geographical distribution in the composition of the Finance Control Organ. Also, and whenever possible, consideration shall be given to the States’ alphabetical order and to their consistency in payment of their financial contributions.
Article Two: Annual sessions of the FCO:
1. Pursuant to Article 83 of the OIC Financial Rules and Regulations, the FCO’s session shall be deemed valid if attended by the representatives of four of its Member States.
2. The FCO’s sessions shall not exceed fifteen days.
Article Three: Chairmanship of the FCO:
The FCO members shall elect a Chairman for each meeting to coordinate their work.
Article Four: Distribution of Tasks:
1. The FCO distributes its work among its membership by consensus or, failing that, by ordinary majority of the members present and voting.
2. The work is distributed among the FCO members on a rotation basis, with no particular member being assigned the auditing of any Organ which he has already audited the previous year.
Article Five Auditing reports:
1. The member/s having audited a specific organ shall submit a report thereon signed by them which is then discussed with the FCO Chairman.
2. In the light of the reports submitted on the General Secretariat and the various subsidiary organs, a comprehensive report is established and discussed with the Secretary General prior to its final drafting.
3. The reports mentioned in paras 1 and 2 of the present article shall be submitted to the OIC Secretary General.
Article Six: Auditing organs on location:
The Secretary General, if need be and after consultation with the Chairman of the FCO, may invite some of the latter’s members to review and audit on location the records and accounts of specific organs. The Secretary General determines the number of members and the appropriate period for the auditing process in question.
Article Seven: Expenses:
Subject to the provisions of para 1 (Artile-1), the General Secretariat shall bear the expenses of travel, accommodation and remunerations of the FCO members within the ceiling of the relevant budgetary appropriations as approved by the Conference.
Article Eighth: Concluding provisions:
1. The provisions of the present bye-laws do not conflict with the OIC Financial Rules and Regulations.
2. The provisions of the present bye-laws shall be applicable as of the date of their adoption by the Conference.
Resolution no. 4/28-af
On Missions undertaken by the directors of the oic general secretariat’s Subsidiary organs
Referring to Res. No. 6/18-AF on the work of the OIC, its Subsidiary Organs and Specialized and Affiliated Institutions, adopted by the Eighteenth Islamic Conference of Foreign Ministers, held in Riyadh, Kingdom of Saudi Arabia from 6 to 9 Shabaan 1409H (13 to 16 March 1989);
Referring also to the framework Statute of the OIC Subsidiary organs, and to the General Secretariat’s internal regulations, particularly, the second rule stipulating that the Secretary General is the supreme reference for the General Secretariat and for any subsidiary organs set up by the Conference to be attached to the General Secretariat and that he is responsible to the Conference as to their work and observance of their regulations.
Having considered the report of the 29th Session of the Permanent Finance Committee which was held in Jeddah from 29 Dhul Hijja1421H to 2 Muharram 1422H (24-27 march 2001):
1 Calls on all Directors of Subsidiary Organs to seek prior approval of the Secretary General for any mission they plan to undertake.
2 All Centres must abide by the provision that missions shall be strictly confined to their areas of competence.