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REPORT AND
RESOLUTIONS
ADOPTED BY THE
ISLAMIC CONFERENCE OF
FOREIGN MINISTERS
(SESSION OF
FRATERNITY AND COOPERATION)
JAKARTA, REPUBLIC OF
INDONESIA
28 RAJAB - 3 SHAABAN 1417H 9-13 DECEMBER, 1996
Report
of the Administrative and
on the Report
on the Budgets
on the Financial
REPORT AND
RESOLUTIONS
ADOPTED BY THE
ISLAMIC CONFERENCE OF
FOREIGN MINISTERS
(SESSION OF
FRATERNITY AND COOPERATION)
JAKARTA, REPUBLIC OF
INDONESIA
28 RAJAB - 3 SHAABAN 1417H 9-13 DECEMBER, 1996
1. The Administrative and Financial Affairs Committee of the Twenty-fourth Session of the Islamic Conference of Foreign Ministers (Session of Fraternity and Cooperation), met in Jakarta, Republic of Indonesia, from 28 Rajab - 3 Shaaban, 1417H (9-13 December, 1996) to examine the Agenda items referred to it by the Conference.
2.
At the outset of its proceedings the Committee elected its Bureau
and decided it would be composed of the same Member States as that of the
Plenary, namely:
Chairman : - Republic of
Indonesia.
Vice-Chairmen : - Republic of
Gabon.
- Republic of Yemen.
- State of Palestine.
Rapporteur : - Republic of Guinea.
3. The Committee sessions were chaired by H.E Ambassador Hadi Wayarabi of the Republic of Indonesia.
4. The General Secretariat was represented by Ambassador Dr. El-Hedi Hnetish, High Commissioner in charge of Administration and Finance, Mr. Abdullah Abdi Hersi, Director of Administration and Finance and Mr. Djibrilla Hima, Internal Auditor.
5. The Chairman opened the proceedings with a statement in which he welcomed the delegations and wished them a pleasant stay in the Republic of Indonesia. The Chairman sought the assistance and cooperation of the delegations to facilitate his task in a positive atmosphere of true Islamic brotherhood and sincere determination to endeavour to achieve the noble objectives of Islamic solidarity.
6. The Committee then proceeded to examine the agenda items referred to it and agreed to submit to the Plenary, for adoption, the draft resolutions annexed to the present report.
I. Report
of the Twenty-fifth Session of the OIC Permanent Finance Committee: Item
62 of the Agenda of the 24th Session of the Islamic Conference of Foreign
Ministers.
7. After
reviewing document No. PFC/25-96/REP.Final), containing the Report of the
Permanent Finance Committee, and document ICFM/24-96/AF/D.1 which
contained the Secretary General's report, the Committee requests the
General Secretariat and its Subsidiary Organs to comply with and implement
the recommendations contained in the report of the Permanent Finance
Committee. The Committee
further requests the General Secretariat and its Subsidiary Organs to
comply with the following:
a) The General Secretariat
should not exceed the allocations approved in each and every chapter of
the budget.
b) The mistakes made in the
travel and overtime allowances should not be repeated and that the
provisions of the Personnel Regulations should be complied with.
c) The General Secretariat and
the Subsidiary Organs should not bear the educational expenses of children
of the staff in the nursery and preparatory school stages.
d) The Secretary General is
requested to form a Committee under the chairmanship of an Assistant
Secretary General to examine the appointment and promotion process while
abiding by the administrative rules stipulated in the Personnel
Regulations. The Secretary General is also requested to inform Member
States of vacant positions, taking into consideration equitable
geographical distribution.
e) The Committee affirms the
right of the Financial Control Organ to practice its right to audit the
administrative measures relative to Personnel Affairs and ascertain their
compliance with the approved allocations and the administrative procedures
under Article (85) paragraph 4 of the Financial Regulations and the
General Secretariat is expected to provide it with all the necesssary
facilities to carry out its work.
f) The General Secretariat is requested to comply with the financial regulations concerning the allowances of members of the Finance Control Organ provided that such allowances shall not exceed the budget allocations of the General Secretariat.
II. Budgets
of the OIC General Secretariat and the Subsidiary Organs for the Financial
Year 1996/97: Item 63 of the Agenda of the 24th Session of the ICFM.
8. After reviewing the recommendations of the Twenty-fifth Session of the Permanent Finance Committee concerning the proposed budgets for the fiscal year 1996/97, and the Report of the Secretary General (Doc. No. ICFM/24-96/AF/D.2) explaining the financial difficulties faced by the General Secretariat and the Subsidiary Organs the Committee recommended that the budgets of the General Secretariat and its Subsidiary Organs for the fiscal year 1996/97 be approved according to the attached Resolution No.2/24-AF.
9. The
Committee urged the General Secretariat and the Subsidiary Organs to
continue their efforts for the rationalization of expenditure wherever
possible.
10.
The Committee also urged the Member States to ensure regular and
prompt settlement of their mandatory contributions, consistent with the
OIC Charter, so as to enable the Organisation to assume its tasks and
mission towards the Islamic Ummah, in a proper way.
III. Financial
situation of the OIC and the problem of the accumulation of arrears of
mandatory contributions of Member States: Item 64 of the Agenda of the
24th Session of the ICFM.
11. The
Committee examined the Report of the Secretary General (Doc. ICFM/24-96/AF/D.9) and expressed deep concern over the precarious
financial conditions facing the General Secretariat and its Subsidiary
Organs due to the delay or non-payment by most Member States of their
mandatory contributions until
the arrears accumulated to US$95.3 million (Doc. No.ICFM/24-96/AF/D.9) in
accordance with the attached resolution no. 3/24-AF.
IV- Creating
a post of an External Financial Controller.
12.
The Committee considered the two studies submitted to it by the
Kingdom of Saudi Arabia and the General Secretariat concerning the
creation of a post of External Financial Controller. Following
deliberations on the subject, the Committee recommended that the two
studies should be communicated to the Member States to elicit their views
and proposals, preparatory to submitting them to an Intergovernmental
Group of Experts to consider them and make its recommendations thereon to
the next Session of the Permanent Finance Committee for submission to the
25th Session of the ICFM.
V- Quotas
of Member States' contributions to the budgets of the General Secretariat
and its Subsidiary Organs.
13. With
regard to the recent OIC membership of a number of States, the
Statistical, Economic and Social Research and Training Centre for Islamic
Countries is entrusted with preparing a study, taking into account the
request of the Republic of Yemen, on the quotas of Member States'
contributions to the budgets of the General Secretariat and its Subsidiary
Organs. The Member States are requested to provide the Center with the
necessary information as soon as possible. The Centre is expected to
present this study to the General Secretariat as soon as possible. Each
new Member State is to pay 1% of the budgets of the General Secretariat
and its Subsidiary Organs until the requested study is completed, and such
payments will be entered into the miscellaneous receipts account.
VI- Member
States' reservations.
14. Algeria
reaffirms the reservation it had expressed about the 1995/96 budget
concerning its opposition to the 7% increase in the budget of the OIC
General Secretariat. Algeria reaffirms its commitment to settling its
financial contributions to the General Secretariat according to the
1994/95 budget.
Algeria affirms that membership in the Organisation does not mean automatic membership in the OIC branches unless so requested by the Member State concerned, and that the OIC Charter does not provide that the State member of the Organisation shall bear the budgets of the Subsidiary Organs of which it is not a member.
VII- Conclusion.
15. At the
conclusion of the proceedings, the Committee expressed its sincere
thanks and appreciation to the Government of the Republic of Indonesia for
the generous hospitality and for the excellent facilities it provided to
ensure the success of the Conference.
16. The
Committee also expressed its profound gratitude to its Chairman for the
skilled manner and wisdom with which he steered its proceedings, which
contributed so much to the success of its deliberations.
17. The
Committee addressed its thanks to the General Secretariat for the
clarifications and various efforts contributed
towards the success of its deliberations.
Ambassador Hadi Wayarabi
Chairman of the Committee forAdministrative and
Financial Affairs
Jakarta, 29 Rajab, 1417H
(10 December, 1996)
ON
The Twenty-fourth Session of the Islamic Conference of Foreign
Ministers (Session of Fraternity and Cooperation), held in Jakarta,
Republic of Indonesia, from 28 Rajab - 3 Shaaban, 1417H (9-13 December,
1996),
Having considered the Report of the Twenty-fifth Session of
the Permanent Finance Committee and the Reports of the Sixteenth and
Seventeenth Sessions of the Finance Control Organ on the Final Accounts of
the General Secretariat and its Subsidiary Organs for the financial years
1994/95 and 1995/96, and the comments and replies of the General
Secretariat and the Subsidiary Organs;
Requests the General Secretariat and its Subsidiary Organs
to implement the recommendations made in the Report of the Permanent
Finance Committee and to comply with them.
ON THE
The Twenty-fourth Session of the Islamic Conference of Foreign Ministers
(Session of Fraternity and Cooperation), held in Jakarta, Republic
of Indonesia, from 28 Rajab - 3 Shaaban, 1417H (9-13 December, 1996),
Having taken cognizance of the recommendations of the
Twenty-fifth Session of the Permanent Finance Committee regarding the
budgets of the General Secretariat and the Subsidiary Organs for the
financial year 1996/97;
Having examined the budget proposals of the General
Secretariat and its Subsidiary Organs for the financial year 1996/97;
Being aware of the financial difficulties faced by the
General Secretariat and its Subsidiary Organs in implementing their
programmes and the resolutions of the Summit and Foreign Ministers
Conferences;
Recalling Resolution No. 1/6-AF(IS) adopted by the Sixth
Islamic Summit Conference which requested the Islamic Conference of
Foreign Ministers to provide the General Secretariat and its Subsidiary
Organs with the necessary means to implement the programmes and
resolutions which it adopts while bearing
in mind the wish to develop the Organisation and to promote its
coordination role;
Being aware of the economic realities and financial difficulties facing some Member States;
1. Adopts the budgets of the General
Secretariat and its Subsidiary Organs for 1996/97 to be financed totally
by mandatory contributions of Member States in accordance with The Charter
and Financial Provisions as follows:
- General
Secretariat
US$10,628,031
- Islamic
Foundation for Science,
Technology and Development (IFSTAD)
Jeddah.
US$1,304,300
- Islamic
Fiqh Academy, (IFA)
Jeddah.
US$1,650,000
- Statistical,
Economic and Social
Research and Training Centre for
Islamic Countries (SESRTIC), Ankara
US$2,000,000
- Islamic
Institute of Technology (IIT)
Dhaka.
US$2,200,000
- Research
Centre for Islamic History,
Art and Culture - Istanbul
(the approved increase is
to be allocated exclusively to the
activities programmes Chapter).
US$1,910,000
- International
Commission for the
Preservation of the Islamic Cultural
Heritage (ICPICH),
Istanbul.
US$ 641,000
- Islamic
Centre for Development of
Trade (ICDT), Casablanca.
US$1,172,214
2. Urges the Member States to settle
their contributions towards the budgets of the General Secretariat and its
Subsidiary Organs for 1996/97 in order to enable the General Secretariat
and its Subsidiary Organs to carry out the tasks entrusted to them.
ON THE
The Twenty-fourth Session of the Islamic Conference of Foreign
Ministers (Session of Fraternity and Cooperation), held in Jakarta,
Republic of Indonesia, from 28 Rajab - 3 Shaaban, 1417H (9-13 December,
1996),
Being aware of the important role played by the Organisation
of the Islamic Conference through its General Secretariat and the
Subsidiary Organs, at both Islamic and International levels for
consolidating Islamic solidarity and cooperation and for defending the
causes of the Islamic Ummah;
Expressing deep concern over the serious financial
difficulties of the General Secretariat and the Subsidiary Organs due to
the delay in payment or non-payment of contributions by some Member
States, a situation that led to the accumulation of arrears upto to more
than US$95 million (Doc. No. ICFM/24-96/AF/D.9);
Having taken cognizance of the report of the Secretary General on the financial situation of the Organisation of the Islamic Conference and the problem of accumulation of arrears of mandatory contributions (Doc. No. ICFM/24-96/AF/D.9);
1. Decides to constitute a Tripartite Ministerial Committee consisted of the Host Country, the Summit Chairman State, the 24th Session of the ICFM Chairman State, and with the participation of the Secretary General, to consider the necessary means for solving this issue, propose appropriate ways for this purpose consistent with Resolution 3/23-AF and the other relevant resolutions and submit its recommendations to the 25th Session of the ICFM.
2. Requests the General Secretariat and its Subsidiary Organs to take more effective measures in order to contact member states at the highest level and urge them to pay their contributions and arrears.
3. Requests the Secretary General to
follow up the matter and present a report thereon to the Twenty-fifth
Session of the ICFM.